Updated: Jun 13
Are you an energetic, hardworking, attention to detail service-oriented administrative professional seeking a fast-paced, team-oriented environment? If so, we would love to talk to you. (Or anyone you know who is!)
Our amazing Administrative Assistant/Transaction Coordinator and her family are PCSing, leaving a vital role in our organization open.
Excellent oral and interpersonal communication skills
Attention to detail and ability to use judgment and discretion regarding customer transactions and confidential information
Must obtain real estate license if not already licensed
Oversee all aspects of the administration of the ILH and the agent’s business.
Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.
Maintain all agent financial systems, profit & loss statement
Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials.
Create & update a business operations manual and all job descriptions/employment contracts for any future hires.
Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.
Hold agent(s) accountable for conducting all agreed upon lead generation activities.
Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.
Answer phones and manage agents emails
Oversee all aspects of buyers/sellers transactions from initial contact to executed purchase agreement.
Enter clients into database/drip campaigns/maintain contact with leads as scheduled
Constant communication between clients and agents
Prepare consultation paperwork including all buyers binders, listing materials: pre-listing presentation, Listing Agreement, sellers disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.
Obtain all necessary signatures on buyer’s rep agreements, listing agreement, disclosures and other necessary documentation.
Coordinate schedule showings & obtain feedback.
Oversee all contract timelines and so much more!!!
How to Apply
Please complete this DISC test online and send an email to Aloha@IslandLivingHomes.com subject line - Transaction Coordinator Position - with an outline of your job experience and short explanation of why you would be a good fit in our organization. Please include your contact information and attach a PDF of your DISC test.
We look forward to hearing from you!!!