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We're Hiring!

Updated: Jun 13

Are you an energetic, hardworking, attention to detail service-oriented administrative professional seeking a fast-paced, team-oriented environment? If so, we would love to talk to you. (Or anyone you know who is!)

Our amazing Administrative Assistant/Transaction Coordinator and her family are PCSing, leaving a vital role in our organization open.


  • Excellent oral and interpersonal communication skills

  • Attention to detail and ability to use judgment and discretion regarding customer transactions and confidential information

  • Must obtain real estate license if not already licensed

Job Description:

  • Oversee all aspects of the administration of the ILH and the agent’s business.

  • Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration.

  • Maintain all agent financial systems, profit & loss statement

  • Coordinate the purchasing of any office equipment, marketing materials and any other business related supplies and materials.

  • Create & update a business operations manual and all job descriptions/employment contracts for any future hires.

  • Manage the recruiting, hiring, training and ongoing leadership of all future administrative hires.

  • Hold agent(s) accountable for conducting all agreed upon lead generation activities.

  • Ensure that all agent activities are limited to listing property, showing property, negotiating contracts & lead generation.

  • Answer phones and manage agents emails

  • Oversee all aspects of buyers/sellers transactions from initial contact to executed purchase agreement.

  • Enter clients into database/drip campaigns/maintain contact with leads as scheduled

  • Constant communication between clients and agents

  • Prepare consultation paperwork including all buyers binders, listing materials: pre-listing presentation, Listing Agreement, sellers disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.

  • Consult & coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities.

  • Obtain all necessary signatures on buyer’s rep agreements, listing agreement, disclosures and other necessary documentation.

  • Coordinate schedule showings & obtain feedback.

  • Oversee all contract timelines and so much more!!!

How to Apply

Please complete this DISC test online and send an email to subject line - Transaction Coordinator Position - with an outline of your job experience and short explanation of why you would be a good fit in our organization. Please include your contact information and attach a PDF of your DISC test.

We look forward to hearing from you!!!

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